This resource center is updated on a weekly basis with the most current information.
Last updated March 19, 2020
Hanover Research is closely monitoring developments surrounding the Coronavirus Disease 2019 (COVID-19) and how it has and may continue to impact K-12 school districts. This resource center provides you with key facts, resources, and potential responses to this rapidly evolving situation.
We have set up a dedicated COVID-19 support email (firstname.lastname@example.org) where you may ask any questions related to COVID-19.
Hanover is committed to assisting its K-12 schools and districts during and after the COVID-19 pandemic. This section provides an overview of projects that can provide insight into the current and rapidly evolving situation and help plan for future public health and other emergencies that may disrupt normal school schedules and functions.
Our syndicated Research Library contains numerous reports that can help inform your district’s transition to online learning in response to COVID-19 – below are some of the most relevant reports:
Hanover can administer a survey to assess effectiveness of district services during school closures. The survey can be administered on a weekly basis, and findings can be tracked over multiple iterations.
Key questions the survey can answer include:
Hanover can run virtual focus groups to assess the effectiveness of professional development districts have provided to support teachers’ online instruction during school closures.
Key questions the virtual focus groups can answer include:
Hanover can create educational infographics to help districts manage “information overload” among parents and the broader community.
Key questions the infographics can answer include:
Hanover can administer a survey to assess stakeholder reactions to school closures. Survey findings will enable districts to direct supports toward the most impacted students and prepare for future school closures.
Key questions the survey can answer include:
Using student-level data, Hanover can analyze the extent to which academic outcomes in fall 2020 differ from fall 2019. The results will assist districts in planning instruction and academic interventions during 2020-21 to compensate for any learning loss associated with school closures, as well as summer learning loss.
Key questions the data analysis can answer include:
COVID-19 Field Guide
Get the resources you need to stay up-to-date on COVID-19 and craft your K-12 education response strategy with our complete field guide.
According to the CDC, districts and schools should take the following steps (verbatim):
The U.S. Department of Education (ED) and various state education agencies have issued explicit directives and guidance to support K-12 schools and districts during the COVID-19 outbreak. This guidance should be the first reference point when making decisions or implementing responsive actions. Referring to these agencies will be especially important as emergency and other measures to mitigate the impacts of COVID-19 are implemented at the federal and state levels. Example guidance from several states and the U.S. ED is provided below.
Sample of Available Information
U.S. Department of Education
Arizona Department of Education
California Department of Education
Florida Department of Education
Georgia Department of Education
Massachusetts Department of Elementary and Secondary Education
Maryland Department of Education
Michigan Department of Education
New York State Education Department
Ohio Department of Education
Pennsylvania Department of Education
Texas Education Agency
Virginia Department of Education
Washington Office of Superintendent of Public Instruction
Adapted from the U.S. Centers for Disease Control and Prevention (CDC), “Checklist for Administrators”.
Districts and schools should examine, update, and utilize existing emergency plans for infectious disease outbreaks. Importantly, these plans should emphasize strategies to limit the spread of COVID-19 infections such as appropriate personal hygiene procedures (e.g., handwashing), staff and students remaining at home when sick, and sanitation of frequently touched surfaces in school buildings.
The CDC also recommends collaboration with local boards of education and childcare licensing organizations to review current plans and update and implement the provisions of those plans as necessary. Likewise, districts and schools should share emergency plans with students, staff, and families to raise awareness.
To support development of effective emergency plans during the COVID-19 outbreak and beyond, the Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center provides two guidance documents:
To support immediate preventive actions outlined by existing plans or within updated ones, the CDC publishes recommendations for:
The American Academy of Pediatrics also publishes information on:
In addition, districts and schools may consider referencing the experiences and plans of other K-12 districts in managing viral outbreaks and biological hazards. For example, the REMS TA Center hosts the following resources:
Districts and schools should establish communication strategies to share resources and information about COVID-19 and their responses to it with students, families, staff, and community partners. Effective communication will help to limit the spread of misinformation, and many organizations already have documentation that educational leaders can model their communications after instead of creating new materials.
Importantly, communications with students and other stakeholders should be honest, calm, and reassuring and avoid language or connotations of blaming any racial or ethnic group for the outbreak, particularly Chinese American and other Asian students.
A number of educational agencies and public health organizations have materials that districts and schools can model or use directly in their communications with stakeholders. These include:
Communications should emphasize any existing emergency operations plans and procedures and recent updates made to those plans due to the COVD-19 outbreak. As the situation develops, districts and schools should use rapid communications tools—such as text messaging, emails, mass automated calling, social media, and websites—to outline emergency procedures and to answer questions that students, staff, and families may have.
Sample websites and social media tools dedicated to COVID-19 emergency operations plans and procedures that districts and schools may model include:
Boston Public Schools (MA)
Cleveland Metropolitan School District (OH)
Fairfax County Public Schools (VA)
San Francisco Unified School District (CA)
Specifically, the CDC suggests the following (verbatim):
Make accommodations for students who fall ill, such as submitting assignments electronically or extended due dates, and alert local health officials about significant increases in student, staff, and faculty respiratory illness. Individuals who are ill should be sent to/remain in their place of residence and avoid contact with others.
The CDC provides explicit guidance on what factors districts and schools should consider in the event of closure.
After consultation with local health officials, district and school leaders may be faced with the decision to close schools, presenting an additional set of challenges to navigate. This challenge has become more prominent in recent days with statewide school closures in 46 states (and the District of Columbia and Puerto Rico) and with explicit guidance from the Executive Branch and CDC to “[w]ork or engage in schooling from home whenever possible.” Reflecting on solutions to these challenges and planning ahead will help to limit disruptions to students, staff, and families resulting from COVID-19.
The CDC advises that “[d]ismissal and event cancellation decisions should be considered on a case-by-case basis using information from health officials about the local conditions” with a recommended dismissal length of at least 14 days, though this number may be reassessed depending on the dynamics of local outbreaks.
District and schools should take steps to ensure the continuity of teaching and learning when school campuses are closed, likely through the use of digital e-learning or distance learning plans. This means that educational leaders will need to prepare teachers with resources and training to convert in-person lessons to online or distance learning while also ensuring that students have access to the appropriate resources and technologies to complete online or distance learning tasks.
The U.S Department of Education (ED) provides recommendations to maintain continuity of education during extended periods of student absence or school closures that districts and schools can reference.
However, districts and schools may need to consult with the U.S. ED and their state education agency to discuss possible exemptions from requirements related to minimum instructional hours and/or state testing. Regarding state testing, the U.S. ED has commenced a process by which state education agencies can request waivers for mandated testing for the 2019-20 school year due to closures resulting from the COVID-19 outbreak.
Districts and schools should develop a plan to distribute food to students who need it while avoiding strategies involving large gatherings. The CDC highlights “grab-and-go” lunches and delivered meals as alternatives. Likewise, the CDC notes that districts and schools, in collaboration with their state’s Title V Children and Youth with Special Health Care Needs (CYSHCN) Program, should continue to provide essential services and support to students with specialized health needs.
It is important to remember that the current outbreak of COVID-19 is an evolving situation, and guidance from national, state, and local health and educational agencies may change as the pandemic develops and the number of confirmed cases rises. Consequently, some of the resources and guidance in this document may be revised to reflect new developments, and hyperlinks to third-party resources may become non-functional as new versions are published. As such, Hanover Research will be updating this document periodically to ensure timeliness and accuracy of information.
Use reputable resources to stay abreast of recent developments in the COVID-19 situation.